Circulation Service
Circulation counter handles the front desk operations of the library. The major activities are
- Issue and return of books
- Attending the user query for effective interpretation of library rules and regulations
- Sending SMS reminders to overdue documents
- Maintenance of circulation module of library management software (Koha) maintenance and updating of all data related to library users
- Maintaining records related to lost of book(s) and overdue charges
- Collection of the overdue charges and paying the same to the finance section
- No due issuing
- Assisting the users for accessing OPAC and library catalogue
- Attending the users query for effective interpretation of library rules and regulations
- Conducting academic tours to the institute library for visitors and students from other institutes
- Granting permission to outsiders to use the library
- Generating reports and statistics for the circulation
Issue Return Procedures
Issue/Return of library materials is the routine operation of any library. The Proper sequence of activities for issue and receipt of library books is defined as follows:
While Issuing Book:
- A quick glance is cast while issuing the book for any damage
- Details into issue database are entered
- The books are handed over to the users.
While receiving the books:
- A quick glance is cast while receiving the book for any damage
- Due dates are checked for necessary action
- The books are sent to stack for shelving .
Membership
All the students, faculty members and employees of the institute are entitled for the membership of the library
Borrowing Rules
- The privilege of borrowing books from the library is restricted to members only
- The members are provided with RFID-enabled identity cards
- Identity cards must be produced for borrowing books. These cards are not transferable
- The reader should check the books thoroughly for missing pages, chapters etc., while getting them issued
- No book in damaged condition will be accepted from the users on return. Damaged books will have to be replaced by the borrower
- Loss of Identity card should be reported immediately to the Librarian
- Books issued will not be accepted back on the same day
- Loss of book must be reported immediately. Late fee, if any, will be charged till the loss of book is reported
- Books are re-issued / renewed only if there are no claims
- Readers will be charged with fine for overdue loans @ Re.5/- per book per day; the membership will be cancelled
- after a period of 5 days of non-return of the books
- Reference books, Theses, CDs and loose issues / bound volumes of periodicals will not be issued
- Every user is requested to check the status of books outstanding against his/her name soon after a transaction in the counter.
- Discrepancy, if any, should be brought to the notice of the person in the counter immediately. Any complaint thereafter is not likely to be entertained
Borrowing facilities
- The number of books permitted and the duration for borrowing books varies according to the category of members as follows
- Borrowed books must be returned within / on due date mentioned in the date slip of the document issued
- Books, categories and duration for borrowing :
| Sl.No. | Patron Category | Current Checkouts Allowed | Loan Period | Fine Amount in Rs. | Fine Charging Interval |
|---|---|---|---|---|---|
| 1 | Deans & Heads of the Department | 10 | 30 days | ||
| 2 | Associate & Assistant Professors | 6 | 30 days | ||
| 3 | Temporary Staff & Project Staff | 3 | 30 days | ||
| 4 | Research Scholars & Post Graduate Students | 3 | 7 days | Rs. 5.00 | 1 day |
| 5 | Under Graduate Students | 2 | 7 days | Rs. 5.00 | 1 day |
Documents that can be borrowed
- Books from the general shelf can be borrowed
- Demand Books can be borrowed only for one day
Documents that cannot be borrowed
- Journals, Bound Volumes, Loose issues of journals and the latest available issue of the magazines are to be referred within library premises and are not available for issuing out.
- CD ROMS, DVDs and audio video cassettes cannot be borrowed
- Theses and Dissertations are not issuable
Overdue charges
- Books that are returned after the due date are considered overdue. Uniform fine policy was approved by the library committee
- A fine amount of Rs. 5.00 per day per book is collected from the students as overdue charges
Loss or Mutilation of Documents
- Library materials are handled with care
- If a borrowed book is lost or mutilated beyond usable condition, then the user informs the library in the prescribed form
- A Lost book should be replaced by same or latest edition of new book with overdue charges
- Overdue charges are not levied from the date of report until the same is replaced (is resolved within a month)
- Incase, it cannot be replaced the following norms will apply
For Indian / Foreign publishers
| S.No | Recovery conditions (calculated from the date of acquisition) | Recovery Amount |
|---|---|---|
| 1 | Up to 5 years | Double the cost of the document |
| 2 | >5 years but <= 10 years | Triple the cost of the document |
| 3 | >10 years but <=15 years | Four times the cost of the document |
| 4 | >15 years | Five times the cost of the document |
Theft / Misuse of Library Resources
- The theft or abuse of library resources like books, journals, theses, and dissertations will be viewed seriously
- Each case will be examined and the matter will be reported to the concerned authorities
No dues certificate
- No Dues Certificate’ concerning library membership will be issued by the library only after the library dues are fully cleared upon completion of programme.
- An employee can get “No dues Certificate” for resignation / relieving only after fully clearing his/her library account.
Library Access by visitors: Day membership and charges
- Interested students/ researchers from outside are allowed to utilize the library resources if they produce valid identity cards with appropriate permission letter and register as day members by paying a daily library fee of Rs.25.
Loss of Library Identity card
- Loss of ID card should be reported to the library through their respective class teachers
- Fill up the Duplicate Identity Requisition form
- Rs.200 has to be paid in the finance section to obtain a duplicate card
- Duplicate identity card issued
